Privacy Policy
1. Introduction
SamRams Associates (“we”, “our”, “us”) is committed to protecting the privacy of visitors and clients. This notice explains how we collect, use, store and safeguard personal information in line with the Information Technology Act 2000, SPDI Rules 2011 and the Code of Ethics of the ICAI.
2. Scope
Applies to samrams.com, our WhatsApp chat, contact forms, email interactions and any documents you share with us electronically or in person.
3. Information We Collect
Contact details: name, email, phone, organisation, city.
Engagement data: PAN, GSTIN, financial statements, invoices, payroll records and other statutory documents you voluntarily supply.
Usage data: IP address, browser type, pages visited, date/time stamps (via standard analytics cookies).
4. Why We Collect It
To respond to enquiries and schedule discovery calls.
To discharge contractual and statutory obligations (e.g., GST, ROC, income-tax filings).
To send deadline reminders, regulatory updates and blog alerts you opt in to receive.
To improve site performance and user experience.
5. Lawful Bases for Processing
Performance of a contract or pre-contractual steps.
Compliance with legal obligations.
Legitimate interest in improving services.
Consent (for optional newsletters or resources).
6. Storage & Security
All files are stored on encrypted, India-based cloud servers.
Access is role-based and logged; two-factor authentication is enforced for staff accounts.
Physical documents, if any, are kept in locked cabinets within monitored office premises.
7. Third-Party Disclosure
We never sell or rent data. Information is shared only with:
a) Government portals (MCA, GSTN, Income-Tax) for statutory filings.
b) Sub-processors such as Indian cloud-hosting or e-sign providers bound by NDAs and equivalent security standards.
8. Cookies
Essential cookies maintain session security; analytics cookies help us measure traffic. You can disable non-essential cookies in your browser without affecting core site functionality.
9. Data Retention
Statutory records are retained for the period mandated by law (typically 8 years). Non-statutory data is deleted within 60 days of written request, unless legal retention overrides apply.
10. Your Rights
You may request access, correction, deletion or transfer of your personal data by emailing [email protected]. We respond within 15 working days.
11. Policy Updates
We review this policy annually. The “Last updated” date below reflects the most recent revision. Continued use of our site constitutes acceptance of the updated terms.
Last updated: 20 August 2025
12. Contact
Questions? Write to the Data Protection Officer at [email protected] or call +91 74837 72355.
13. ICAI & Disclaimer
This website is intended for informational purposes only and does not constitute solicitation or advertisement. We adhere to the rules and regulations of the ICAI.